Position: Contracts Administrator
Location: Austin, TX (hybrid—onsite ~2–4 days/month)
Employment: Full-time, exempt
Reports to: COO
About the role
Greenleaf Book Group has a great opportunity for a meticulously organized, detail-oriented Contracts Administrator with excellent time management skills. This role does not provide legal advice. The ideal candidate can quickly learn the pillars of our business, demonstrate proven written and oral communication skills, and has a desire to work with a driven team of individuals in a small but fast-paced environment.
At Greenleaf, we help big thinkers share their ideas with the world. The Contract Administrator will own our contract lifecycle—drafting from templates, redlining, managing approvals and digital signatures, and maintaining an organized repository. You’ll follow playbooks and escalate non-standard terms or requests. As needed and appropriate, you may be asked to support projects in other departments.
What you’ll do (primary—~85–90%)
- Draft/redline standard agreements from templates: NDAs, MSAs, SOWs, service/vendor agreements, amendments, releases within 24 hours of request.
- Maintain a clause library and fallback positions (A/B/C) for indemnity, liability caps, IP, confidentiality, payment terms, and termination.
- Run contract intake → triage → approvals → e-signature (SignNow) → repository, tagging key exceptions and launching contracts in our CMS.
- Operate a renewals calendar (90/60/30-day alerts) for key agreements.
- Escalate non-standard provisions (exclusivity, IP ownership changes, DPAs/privacy, unusual indemnities, governing law/venue) per playbook.
- Partner with internal teams (Sales/Editorial/Operations) to enable self-service on simple forms and ensure policy adherence.
As-needed / as-requested (secondary—~10–15%)
- Clarify contract terms for Accounting (rates, net terms, notice dates, termination windows).
- Assist ad hoc reconciliations when contract interpretation is required
- Other support or special projects as needed and appropriate
What you bring
- 2–5 years in contracts administration, legal operations, or paralegal (in-house preferred).
- Strong Word redlining and DocuSign workflow skills.
- Excellent organization, version control, and stakeholder communication.
- Computer proficiency including familiarity with Mac and MS Office
- Process and results driven individual who is a self-starter
- Has a proactive, solution-oriented mindset
- Superior attention to detail and time management skills
- Ability to prioritize according to strict schedules
- Quick and eager to learn with a “get it done” attitude
- Eligibility to work in the US and meet onsite requirements.
- Nice to have: publishing/media/IP familiarity; basic privacy/DPA awareness; experience in a remote work environment; experience with a disciplined spreadsheet + folder system.
EEO
We’re an equal opportunity employer. We celebrate diversity and are committed to an inclusive environment for all employees. We offer:
- A collaborative, progressive, and fun work environment
- An intelligent, driven, and friendly staff
- An entrepreneurial environment with consistent year over year growth
- A hybrid work-from-home policy with mandatory in-office monthly meetings
- Competitive salary
- Generous vacation and holiday policy
- Company-subsidized medical and dental coverage
- Company-provided disability and life insurance coverage
- Company-provided EAP (employee assistance program)
- 401k Plan including an immediately-vested company match
This position is based in Austin, TX. Candidate is required to be able to travel to Austin as needed for meetings.
To apply, please send your resume and cover letter (subject line: Contracts Administrator) to hiring@greenleafbookgroup.com.
Resumes without cover letters will not be considered. AI cover letters don’t impress us.
No phone calls or visits, please.
Greenleaf Book Group is an Austin-based book publisher and distributor specializing in the development of independent authors and the growth of small presses. Our company has been named to INC. Magazine’s list of the 500 fastest-growing companies in America, and the FAST 50, Austin Business Journal’s list of fastest-growing companies in Austin. For more info on working at Greenleaf, please visit www.greenleafbookgroup.com/careers.